I usually start off my selection of good reads with something to help you save time or be more productive, but nothing wowed me this week. So I wrote my own: Be Productive While Having a Beer (or Two).

This is such a cool idea from Mike Brown at Brainzooming: assign extreme creativity makeover roles to everyone on your project team. You be the Outrageous Ideameister and I’ll be the Minister of Scare the S#!t Out of Us Possibilities!

I never get tired of sharing this type of post because I know many people are stumped when it comes to blog content. Jackie Roy at TMG Media’s Engage blog (a must read in my book) provides 7 Ways for Your Company to Break the Ice with the Blogosphere.

If you’re going to a conference or educational session and plan to tweet, read this post first. Megan Yarbrough at M+R Research Labs shares tips for thoughtful and effective live-tweeting from an event.

Standard press releases are often misdirected, irrelevant and boring. Here are some creative alternatives to sending a press release from Claire Celsi at Ragan’s PR Daily.

Yes, yes, we’re all professionals, but sometimes you just have to giggle in the middle of the day. One of my favorite sites for that is Funny or Die. If you’re an Arrested Development fan (hey, the rumor is the show’s coming back, woo hoo!), start with this slideshow of AD screen captures.

you've got to read this

Yes, you’ve got to read these posts…

Do you make time for Twitter every day? I schedule two 30-minute sessions for weekdays, one in the morning and one at the end of the day. I make Twitter part of my daily schedule so I can get my random tweets of knowledge and deepen and extend my network. What if you have only 20 minutes a day? The folks at Bufferapp have a 20-minute Twitter plan for you. Here’s one of my Twitter tips: maintain a Word document of posts and retweets to share with others. When you get on Twitter, you’ll have a ready supply of valuable and interesting tweets.

Allison Boyer at the BlogWorld blog put together a collection of 25 social media posts everyone should read. This post has been making the rounds for good reason. It’s especially helpful if you’re new or rusty with social media. Save it for the weekend.

Here’s a list for your bulletin board: 100 spam trigger words that can kill your email copy by Dean Rieck at the ProCopyTips blog.

Need marketing inspiration? With limited resources, savvy nonprofits have to get creative. Kivi Leroux Miller collected dozens of examples of quirky, kooky and off-beat approaches to nonprofit marketing and fundraising.

Lots of people know just enough about marketing to be dangerous. They make it difficult to distinguish wishful thinking from facts. “If you give your content away for free, prospects will never buy your full-fledged offering.” Wrong! In fact, “Sharing free, relevant content online helps search engines & prospects find you.” Pamela Vaughan at the HubSpot blog will set you straight in 42 Tweetable Facts to Squash Marketing Fantasies.

Are you sick of hearing about innovation? I hope not. Although a buzz word, innovation is healthy for organizations. Frank Fortin, Chief Digital Strategist at the Massachusetts Medical Society, discovered The Sexiness of Unsexy Innovation. Although written for the association community, he gives solid advice that any business should heed.

Kickstarter is inspiration central. Brilliant creative people use it to seek funding for project ideas. 150 years ago Mrs. Isabella Beeton wrote THE authoritative Book of Household Management. Whiskey and Wheatgrass Productions hopes to bring the original domestic goddess back to life in a new video series, but they can only do it with your help. Head over to their Kickstarter page to get a taste of the education and entertainment they promise with Bella Beeton.

reid all about it freelance writer copywriter

photo by Fergus Ray Murray (Flickr)

I get my ideas for articles and blog posts by thinking about readers. Yes, you, you’re always in my thoughts. I think about how I can help you solve a problem or make your job (or life) a little bit easier. Or I aim to share something interesting and valuable.

When I begin work on a copywriting project, I also think about the ultimate readers — my client’s customers, prospects or members. I can’t communicate effectively to them unless I first get to know them. If only I had Vulcan mind meld skills, this part of my job would be a lot easier. Instead I rely on consultation with my client and lots of research and reading.

Studying customers is only the beginning, but let’s stop there for a moment. What if you’re on your own without a marketing vice president or a freelance writer, what do you do? Like me, you must completely understand your customers before you can determine how best to communicate with them.

I’ll share with you some of the questions I usually have; perhaps they’ll help you create a list of your own.

First, create a descriptive profile for each type of customer (or member) you serve. Heck, give each one a name too. If your customers are businesses, the profile will include characteristics that a consumer profile wouldn’t, and vice versa. Here are some suggestions to start, but you’ll end up with others specific to your business:

  • Location
  • Age
  • Gender
  • Employment status
  • Marital or family status
  • Interests and hobbies
  • Lifestyle
  • Purchasing history
  • Memberships
  • Career stage
  • Position in organization
  • Role in purchasing process
  • Place in conversion process
  • Educational background
  • Comfort with technology

The most interesting part of customer research comes next – the big meaty questions. Again, these will vary depending on your business. Since I usually work in the business-to-business sector, my questions have that slant.

  • What are your customer’s biggest problems at work?
  • What keeps her up at night worrying and stressing?
  • What does she fear?
  • What annoys her? What frustrates her?
  • What would make her life and job much easier?
  • What does she yearn for?
  • Why does she have these problems? Why aren’t these problems solved yet? What are the obstacles to solving them?
  • How do prospects like her usually find you?
  • What type of questions do your prospects and customers frequently ask your sales, social media and customer service staff?
  • What do they search for on your website? What search terms bring them there?
  • What hurdles (mental or real) prevent them from taking the next conversion step?

Spend some time where your customers hang out – blogs, forums, Twitter chats, face-to-face meetings, radio shows or podcasts – so you can get a sense of the language they use and their industry’s or profession’s culture.

The whole point of this exercise is to get into your customer’s mind to understand their perspective and needs, so you can connect their desires or worries to a solution you provide.

There are many more questions I must answer before I start writing, but that will be a topic for another post.

customer persona profile understand copywriting marketing

A Vulcan understands his customers.

Since this is a four-day work week, there’s no time to waste. You’ve got to hit that to-do list hard. No dilly-dallying. How would you like to learn the best procrastination tip ever? Leo Babuta (aka @zen_habits) has the answer.

Andrew Hannelly of TMG Custom Media dug into a research study and pulled out five stats showing the power of content marketing to build relationships with customers. What is content marketing? According to Junta42, “Content marketing is a marketing technique of creating and distributing relevant and valuable content to attract, acquire, and engage a clearly defined and understood target audience – with the objective of driving profitable customer action.”

A blog is one content marketing tool that will attract website visitors and hold their attention. Rebecca Corliss at HubSpot shares five reasons your blog needs more than one contributor. And, saving your sanity is not one of them, although it could be.

Once you collect a stable of writers for your blog, how do you manage it all? John Haydon provides excellent advice on managing a successful multi-author blog. John writes for the nonprofit crowd, but his smart and practical advice will work for any business or organization blog.

Anna Caraveli provides excellent advice for any website, a five-step, five-minute website copy retooling. It’s not about you, it’s about your customers or members. “Begin by changing your thinking and conversation with members (or customers) from what you do to what you can do for them.” Does your website copy reflect that?

How often do you unplug and pay attention to those you love? David Leite’s reflections on life, love and what really matters was prompted by the recent and sudden death of food blogger Jennie Perillo’s husband. I must share one of his paragraphs with you to make sure you and Iread it again and again because this is important.

“I know I must wring dry every moment of time I spend with those I love. I must push back from my desk at 6:00 p.m. and make dinner for The One. I must refuse to work on the weekends. I must slow down. I have Jennie–a woman I don’t even know–to thank for that realization.”

Thank you, David, and Jennie.

content marketing blogging website copy

photo by Lee & Chantelle McArthur

When my boyfriend asked me out for the first time, I replied, “Dinner? Why not find a minister and get married instead?” But he explained that I should get to know him first, learn more about him and grow to trust him. He used that approach successfully in sales, he said, so we should give it a try.

No, I did not try to drag my boyfriend to a chapel on our first date, but there’s sound advice in that silly story. I’ve been thinking about how we grow to trust and invest in a person, for example, a presidential candidate, or a cause, organization or business.

In the next few months the presidential campaigns will take over our papers, computers and TV sets. We’ll soon learn more about each candidate’s stance on issues and plans to solve problems. We’ll find out about their experience and get a feel for their character. We’ll get to know them better. We’ll grow to trust some of them. And we may even take out our credit card and make a donation.

Why do presidential campaigns attract donations from people who never give money to any other political candidates or causes? It always confounded me that our PAC had such trouble raising money from most of our members. The members who were regularly involved in the association were staunch PAC supporters, but the average member usually wasn’t. Yet those average members often gave liberally to presidential candidates. What were Obama and Bush doing that the PAC wasn’t?

Two reasons jump out at me:

  • The candidates practice content marketing. They educate their market through constant exposure on the news, in publications, online and in person. We absorb their stories and messaging. We have time to get to know them — their personality, background, opinions, beliefs and plans. They establish credibility. We grow to trust them. When they ask for a donation, we’re ready to give.
  • They communicate effectively. If they’re not a good communicator, they will be gone by Super Tuesday. They hire professional writers to craft their speeches, website content and campaign materials. They provide enough data to appeal to the logical part of our brains, but they focus on appealing to our emotions. They empathize. They instill hope or fear. They promise solutions to our problems. They paint a picture of a better life. Sounds like a good copywriter, doesn’t it?

If a candidate, cause or business doesn’t give us the opportunity to get to know them and trust them, we won’t make that big donation or purchase.

When’s the last time you answered a cold call from a roofer and said, “Yes, come on over, I’ll have a check waiting for you.” We don’t buy from cold calls. We research first to determine if we can trust the roofer. We ask around. We check out his website to get a feel for the company. What can we learn there? What messages do we get from the site’s content?

The next time you want to ask someone for a donation or a sale, imagine you’re dating them. How well do they really know you? What kind of life stories have you told? Have you been listening to them? Do you understand where they’re coming from? How will you improve their life? Can they trust you?

If you’re not ready to pop the question, think about ways your prospects can get to know you better. Take a hard look at your website’s content and your marketing collateral. Make your website more robust and Google-friendly by adding a regularly updated blog where you share content that helps you establish credibility, authority and trust with your market. Make it easy for your prospect to say, “I do.”

raleigh freelance writer content marketing

photo by Phil Hawksworth

It’s been a while since I’ve written a curated post. If you or your organization have trouble finding time to write a post or figuring out what to write about, consider publishing a weekly curated post. As a reader, I love them – my favorite bloggers filter their information stream and select some of their best reads of the week. It’s just like Twitter but instead it’s all in one place and delivered via my Google Reader.

So how do you find great content? Well, it’s funny you ask. Mike Stelzner wrote about eight ways to do just that on Social Media Examiner.

I’ll let you in on my little secret for having great content to share on Twitter. You can scoff if you want but it’s been working for me for years. I explain it all in my post about tweeting like a real tweep.

Bob Leonard shares good basic advice on how to repurpose content you already have – speeches, white papers and sales presentations. He also explains how to find and curate content.

Now you might be thinking, “Nice, but how do I find the time to do all this stuff?” The Nonprofit Blog Carnival, hosted this month by Britt Bravo at Have Fun Do Good, gathered several posts about time management. I haven’t yet dipped into it but wanted to share it with you. I’ll pick a few favorites for a future You’ve Got to Read This post.

Or, you might be thinking, “Ok, I get the need for fresh useful and interesting content. But I don’t have time to write.” No problem, you can tell your story through a ghostwriter. The Winn Group (more accurately, their ghostwriter) explains what to look for in a ghostwriter. But, psst, you don’t need to contact them to find a ghostwriter, give me a holler instead.

If you write about social media, you might wonder how to spell some of its newfangled lingo. ReTweet or retweet? Fear not, Kerry Jones of Bluegrass Media gives us The Grammar of Social Media. Turn it into a one-pager and tack it up on your bulletin board.

And now for something completely different, the most awkward 404 page on the Internet (love it!) by Steve Lambert. Save this one for when you have several minutes to watch, it’s worth it.

raleigh freelance writer blogger content blog ghostwriting ghostwriter

Steve Lambert helping lost website visitors

I’m spreading myself around, but not too thin, oh no, plenty of bandwidth here. My recent posts on other blogs — Avectra, Socialfish and SmartBlog Insights – include:

Member Communication: Have It Their Way

Member communication is getting crazy. Just when you thought email was the way to go, now we hear young people don’t use it. Do you give up on email? What about print? And must you add social media to the mix? Before you make decisions about what you’re not going to do, ask your members how they like to receive information.  Read the rest at Avectra…

Open Community Case Study – Empowering the Periphery

Like many large national associations, the American Library Association has struggled with a “digital image problem” in the last decade. With 1300 committees, 11 dues-paying divisions, 17 roundtables, 57 sections and a myriad of possible membership combinations, members had trouble figuring out how to get involved. Many thought ALA was too bureaucratic and not responsive enough.  Read the rest at Socialfish…

writer blogger associations community

Photo by Mike Licht

Content Alone Is Not Enough

Will you pay $195 a year to read the New York Times online? In a quest for revenue, the Times will erect a paywall on March 28. The folks at TMG’s Engage blog explain the Times’ new metered approach. Readers will still have access to articles through search engines and social media. Publisher and board chairman Arthur Sulzberger Jr. says, “We did not — any of us — feel that putting up an iron gate, if you will, that cut us out of the digital ecosystem, made any sense at all.”  Read the rest at Avectra…

How associations can engage a crowd of curators

How would you like to curate an upcoming art exhibit? You won’t even need a graduate degree in art history or museum studies to do it. In 10 minutes you can help curate an upcoming exhibit at the Brooklyn Museum, Split Second: Indian Paintings. Like many associations, art museums are experimenting with new ways to engage their audiences.  Read the rest at SmartBlog Insights…

Uh Oh, I Just Did Something Really Stupid

You hear the words from outside your door and freeze. It’s the voice of your social media specialist. Now there’s only silence. You’re thinking, stupid how? Stupid for the association, stupid? You stare at her gray cubicle wall, willing her to speak again. Maybe it was nothing, something personal.  Or maybe she dropped a bomb, like the person tweeting for Chrysler, and soon your world will explode.  Read the rest at Avectra…

Innovation starts with self-critique (which is why it’s so rare), says Peter Linett. Go against your type, don’t put on “an exhibition that feels like an art museum designed it” or “a concert format that feels like a symphony orchestra designed it.” His litmus test for innovation: “I ask myself whether it feels like it was designed by that kind of institution, within its traditions, values, and personality — its comfort zone.What does a conference or work meeting look like that doesn’t feel like an association designed it?

Kivi Leroux Miller reminds us that we are not our target audience. Before communicating with that audience, do all you can to put yourself in their shoes – research, listen and seek advice of those who are like that audience. Just because you’re in charge, doesn’t mean you get it.

It kills me when an organization doesn’t get the fact that helping their staff connect to their members, prospects or customers is the smart thing to do. Janet McNichol writes about making association business cards social media-friendly but her advice works for any organization.

Lindsey A. Zahn has a very informative post on the Palate Press site about website scraping, copyright, fair use and wine bloggers. I’m seeing more and more sites that scrape content without permission and then get higher page ranking and increased advertising revenue. Bottom-feeders! As one commenter puts it, “it just pisses me off that our hard work and content is contributing to someone else’s bottom line.”

Please, don’t hire a social media director,” says Dion Algeri. He’s right. Too often organizations start their journey into social media by hiring someone to do social media. Instead hire someone to collect, curate, repurpose and create content. Hire a chief content officer. Ok, you don’t have to call it that, but focus on content as a tool to create conversation and connections.

In December I wrote about the Smithsonian’s censorship of a video in a National Portrait Gallery exhibition. In case you were wondering if anything was done about that ignorant decision, ArtInfo tells us, well, yes and no.

If your appetite for resources on nonprofits and social media is not sated, Beth Kanter shares a bunch from the Zoetica Salon, including posts on editorial calendars, strategy tune-ups, benchmarking and more.

I’m riveted to the news from Egypt. We (they, it’s all the same now, isn’t it?) are either on the cusp of something amazingly positive for that country, although the obstacles are formidable, or we are in for a huge disappointment if the military regime holds onto power. They are so intertwined into the political and economic infrastructure, it’s hard to imagine them ceding power at all. I created a Twitter list of  29, at last count, Egyptian activists and journalists worth following. Respect.

egyptian twitter list

Image by Nick Bygon

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